Building a new conference room is a big deal, after all, company presentations to clients and productivity meetings will be held here. Those are two hugely important uses that will produce more money for the company if everything goes well.
Seeing as it is such an important room, it makes sense to take the time to make it the best it can be by setting it up with great features.
We have a few ideas that will help you!
Where everyone will be writing their notes is important. It should be big enough for multiple people to sit without crowding each other, but not too big for the needs of your office. If you think you’ll be using it to present to clients fairly often, you might want to go for the larger table to have them believe that you are a larger company than you are or that you present to larger companies with several executives in attendance.
Another thing to consider is the height of the table; you want it to be a decent height for the majority of people to sit comfortably and be able to write any important notes. Of course, you can’t please all sizes, but aiming for the average individuals’ comfort is a good rule of thumb.
Last but not least is the material that the table is made of. This factor alone can be a huge wow factor, and it has the potential to break the bank as well. Finding the highest quality table you can that fits your allotted budget can be harder than you think, but if you search long enough, you’ll find something that you like that will fit your needs.
Photo By Shutterstock/Who Is Danny
Comfort is key, but making it too comfortable may backfire when employees start falling asleep at the meeting! You obviously want your clients to be comfortable as well. A good suggestion is to make sure the seats are comfortable to sit in, but don’t tilt back at all.
When chairs tilt back, people get too comfortable and productivity goes out the window. Get chairs that swivel, but remain in an upright position at all times. That allows everyone to position them comfortably but without running the risk of a midday nap!
One caveat is that if this conference room is only for clients, go all out and get the extra chairs. They’ll remember how nice it was to be in your conference room and be more likely to attend further meetings for subjects like expanding your services together!
A great display for presentations is important, so this is an area that you want to differ to a professional. Getting the right projector and screen combination is great, but without it being in the right spot in the room, you’ll have wasted your money!
Nowadays almost all the projectors on the market are great quality, but you can always ask the advice of your installation team. Give them the specifications of the conference room including the range of the size of the screen you want, the length of the room, and the height of the ceiling. With that information, they should be able to give you a great recommendation.
Getting quality speakers in your conference room Is another factor that can make or break your presentations. Having crisp, high-quality video is all fine and well, but if you can’t hear any of the presentation, then it’s all for not.
Ask the projector installation team for a recommendation on speakers or surround sound. If you have a larger conference room, surround sound is definitely the direction to go. A smaller conference room can get away with two large speakers, but that can be unsightly and can take up a lot of space.
Getting the opinion of those more versed in setting up conference rooms should be the next step you take after deciding on a clear budget range. Remember, high-quality speakers can be expensive, but the sound quality they deliver and the length of time that they will last you will be much better than a cheaper brand.