Tag - conference room

6 Ways to Create a Modern Conference Room with Audio and Video

The year 2018 is a far cry from 1998. Back then a modern conference room typically had a whiteboard, an overhead projector and perhaps a Polycom sitting in the middle of the table. But technology and design have both come a long way since then. If you are looking for a way to increase employee productivity, impress clients and renew your outdated meeting space, we have rounded up six ways to modernize your conference room.

1. Standing Conference Tables

Just as the couch is the focal point of the living room, the conference table is the focal point of a conference room. For decades, conference table designs have remained unchanged. Designers today are kicking things up a notch by creating newly updated designs.

One of the newest trends in office furniture are conference tables and standing desks. The act of standing benefits the body by provides energy, releasing endorphins and even helps with posture. Research has shown that meetings conducted when employees are standing are thirty-four percent shorter than the average business meeting!

2. Automated Technology

One of the best pieces of wireless technology you can incorporate into your conference room is Crestron. The automation and control solutions for buildings let people control the conference room with the push of a button. It integrates systems such as shading, IT, A/V, lighting, HVAC, security and BMS to provide greater comfort and convenience.

3. 4K Display

Today’s presentations usually pack a ton of amazing multimedia, from video, graphics and your standard PowerPoint presentations. Pair your automated technology with the clearest and most visually appealing 4K display with the best detail. 4K displays have extremely high-definition and could display video with a photo-realism that is extremely crisp. These displays also have superior audio technology. You can also upgrade your 4K display with a soundbar to really blow the socks off your clients!

4. Remote Technology

Meetings today often involve collaboration between onsite and remote team members. So you are going to want to invest in collaboration tools and technology that make it possible for colleagues to share and collaborate on their mobile devices and computers. This includes software and solutions like WebEx, Adobe Connect and Zoom. These are all popular services for webinars and online meetings. They are essential for getting remote employees or guests to connect to your meeting while saving them the expense on travel time.

5. Tracking cameras

Recent technology has made it possible to turn your static conference room into a more modern setting with tracking cameras. Tracking camera setup vary. They sometimes have moving robots on wheels and allow remote attendees to zoom in on the speaker’s voice and better capture motion. They can be set to automatically track the speaker or to allow the conference attendees to have some control over where they look around the room. This gives them the ability to look at and engage more visually with other attendees who are also remote.

6. Scheduling Systems for Conference Rooms

Scheduling has always been a pain for meeting hosts. Once your modern updates begin to take shape and everyone wants in on your sleek conference rooms, you will likely have a hard time keeping up with the scheduling requests. Automated software solutions such as conference room schedule systems allow anyone to schedule the room from the touch of a button on their Samsung phone. Meeting hosts can see available dates and times to quickly schedule their own meeting. You can also sync the scheduling system with Google Calendar to make it easy for anyone to schedule a conference natively within the app.

Do you need technology to modernize your conference room? Click here to contact Experience Audio Video today!

 

conference room

What Features Should My New Conference Room Have?

 

Building a new conference room is a big deal, after all, company presentations to clients and productivity meetings will be held here. Those are two hugely important uses that will produce more money for the company if everything goes well.

 

Seeing as it is such an important room, it makes sense to take the time to make it the best it can be by setting it up with great features.

 

How?

 

We have a few ideas that will help you!

 

 

  1. The Table

Where everyone will be writing their notes is important. It should be big enough for multiple people to sit without crowding each other, but not too big for the needs of your office. If you think you’ll be using it to present to clients fairly often, you might want to go for the larger table to have them believe that you are a larger company than you are or that you present to larger companies with several executives in attendance.

 

Another thing to consider is the height of the table; you want it to be a decent height for the majority of people to sit comfortably and be able to write any important notes. Of course, you can’t please all sizes, but aiming for the average individuals’ comfort is a good rule of thumb.

 

Last but not least is the material that the table is made of. This factor alone can be a huge wow factor, and it has the potential to break the bank as well. Finding the highest quality table you can that fits your allotted budget can be harder than you think, but if you search long enough, you’ll find something that you like that will fit your needs.

 

conference room

Photo By Shutterstock/Who Is Danny

 

  1. The Seats

Comfort is key, but making it too comfortable may backfire when employees start falling asleep at the meeting! You obviously want your clients to be comfortable as well. A good suggestion is to make sure the seats are comfortable to sit in, but don’t tilt back at all.

 

When chairs tilt back, people get too comfortable and productivity goes out the window. Get chairs that swivel, but remain in an upright position at all times. That allows everyone to position them comfortably but without running the risk of a midday nap!

 

One caveat is that if this conference room is only for clients, go all out and get the extra chairs. They’ll remember how nice it was to be in your conference room and be more likely to attend further meetings for subjects like expanding your services together!

 

 

  1. The Projector

A great display for presentations is important, so this is an area that you want to differ to a professional. Getting the right projector and screen combination is great, but without it being in the right spot in the room, you’ll have wasted your money!

 

Nowadays almost all the projectors on the market are great quality, but you can always ask the advice of your installation team. Give them the specifications of the conference room including the range of the size of the screen you want, the length of the room, and the height of the ceiling. With that information, they should be able to give you a great recommendation.

 

  1. The Sound

Getting quality speakers in your conference room Is another factor that can make or break your presentations. Having crisp, high-quality video is all fine and well, but if you can’t hear any of the presentation, then it’s all for not.

 

Ask the projector installation team for a recommendation on speakers or surround sound. If you have a larger conference room, surround sound is definitely the direction to go. A smaller conference room can get away with two large speakers, but that can be unsightly and can take up a lot of space.

 

Getting the opinion of those more versed in setting up conference rooms should be the next step you take after deciding on a clear budget range. Remember, high-quality speakers can be expensive, but the sound quality they deliver and the length of time that they will last you will be much better than a cheaper brand.

 

 

Let’s Talk!

If you’re ready to set up your conference with top quality lights, projector, and surround sound system, give us a call at (714) 744-4455, or email us at Sales@EAV-INC.com and let’s discuss your options today!