6 Ways to Create a Modern Conference Room with Audio and Video

The year 2018 is a far cry from 1998. Back then a modern conference room typically had a whiteboard, an overhead projector and perhaps a Polycom sitting in the middle of the table. But technology and design have both come a long way since then. If you are looking for a way to increase employee productivity, impress clients and renew your outdated meeting space, we have rounded up six ways to modernize your conference room.

1. Standing Conference Tables

Just as the couch is the focal point of the living room, the conference table is the focal point of a conference room. For decades, conference table designs have remained unchanged. Designers today are kicking things up a notch by creating newly updated designs.

One of the newest trends in office furniture are conference tables and standing desks. The act of standing benefits the body by provides energy, releasing endorphins and even helps with posture. Research has shown that meetings conducted when employees are standing are thirty-four percent shorter than the average business meeting!

2. Automated Technology

One of the best pieces of wireless technology you can incorporate into your conference room is Crestron. The automation and control solutions for buildings let people control the conference room with the push of a button. It integrates systems such as shading, IT, A/V, lighting, HVAC, security and BMS to provide greater comfort and convenience.

3. 4K Display

Today’s presentations usually pack a ton of amazing multimedia, from video, graphics and your standard PowerPoint presentations. Pair your automated technology with the clearest and most visually appealing 4K display with the best detail. 4K displays have extremely high-definition and could display video with a photo-realism that is extremely crisp. These displays also have superior audio technology. You can also upgrade your 4K display with a soundbar to really blow the socks off your clients!

4. Remote Technology

Meetings today often involve collaboration between onsite and remote team members. So you are going to want to invest in collaboration tools and technology that make it possible for colleagues to share and collaborate on their mobile devices and computers. This includes software and solutions like WebEx, Adobe Connect and Zoom. These are all popular services for webinars and online meetings. They are essential for getting remote employees or guests to connect to your meeting while saving them the expense on travel time.

5. Tracking cameras

Recent technology has made it possible to turn your static conference room into a more modern setting with tracking cameras. Tracking camera setup vary. They sometimes have moving robots on wheels and allow remote attendees to zoom in on the speaker’s voice and better capture motion. They can be set to automatically track the speaker or to allow the conference attendees to have some control over where they look around the room. This gives them the ability to look at and engage more visually with other attendees who are also remote.

6. Scheduling Systems for Conference Rooms

Scheduling has always been a pain for meeting hosts. Once your modern updates begin to take shape and everyone wants in on your sleek conference rooms, you will likely have a hard time keeping up with the scheduling requests. Automated software solutions such as conference room schedule systems allow anyone to schedule the room from the touch of a button on their Samsung phone. Meeting hosts can see available dates and times to quickly schedule their own meeting. You can also sync the scheduling system with Google Calendar to make it easy for anyone to schedule a conference natively within the app.

Do you need technology to modernize your conference room? Click here to contact Experience Audio Video today!